Formal Hall Swaps
What is a formal hall swap?
A Formal Hall swap is when one College hosts another for formal College dinner. For example: Lucy Cavendish visiting a College is a swap-out, Lucy Cavendish hosting a College is a swap-in. Each formal swap includes both a swap-out and a swap-in.
Who do we swap with?
Generally, being a mature college, Lucy Cavendish swaps with other College MCR/Graduate members. We've hosted swaps with colleges such as Christs, Emmanuel, Sidney Sussex and Magdalene.
What is the schedule for a swap-out?
Pre-drinks, 3 (or more) food courses, post-formal drinks and socialising at the host College bar. Every College is unique in the way they do Formal Hall. There is always an element of surprise!
What is the dress code for a swap-out?
Unless specified, please assume the dress code is Cocktail/Lounge. It is important to respect ALL College dress codes. Casual wear is unacceptable. Gowns are essential unless you are told otherwise.
How do I sign up for a swap-out?
Wait for the SU email and then sign up according to the instructions. Sign-ups are first come first served. Email reservations/responses will not be accepted - you must sign up using the appropriate sign-up form (e.g. a Doodle poll), which may include paying for your ticket right away. A waiting list will be opened should the swap be oversubscribed. Once the sign-up form has been deleted it means the dining list and waiting list are full.
Can I reserve places for friends, family and/or non-Lucy Cavendish students?
No! Lucy Cavendish swap-outs are only for Lucy Cavendish students. Sign-ups are first come first served. In the interest of fairness please only sign up your own name. The only way to secure a place at a swap-out is by successfully paying for a ticket.
How do I pay for my place?
The only way to secure a place at a swap-out is by successfully paying for a ticket. Tickets are released digitally and must be paid for immediately through our ticketing service.
When do you need my full name and dietary options by?
Follow the instructions set forward in the emails, which usually require you to send an email back or fill out your preference when registering. Dietary options cannot be changed once submitted/emailed.
I signed up and paid for my ticket but need to cancel. What should I do?
Your place is paid for and the name card has been created so there can be no refunds from the SU. You’re free to sell your place via the Lucy Cavendish College SU mailing list or Facebook group. If you find no Lucy Cavendish member is interested in the ticket, try to sell to a member of the University.
If I participate in a swap-out do I have to attend a Lucy Cavendish swap-in?
Yes. Your swap-in attendance is the basis for a good social exchange with the College that hosted us, which is a key component in formal swaps. We will announce which Lucy swap-in formal you should book when we release tickets for the swap-out.
How do I host my own swap-in?
Please contact firstname.lastname@example.org about hosting a group of more than three people at Lucy Cavendish College.
How do I host my own swap-out?
You are welcome to contact the social officer and/or dining officer at the College you wish to visit. The way to get their email is to visit their college MCR/JCR website.