Garden Party Committee applications

Each year, Lucy plans and hosts a series of annual events. Of of these - perhaps the most enjoyable one - is the Garden Party in May Week, which is scheduled for the 16th of June 2018 this academic year. It is now high time to select a full garden party committee.

You can read more information below, or go to this link to make an application right away: https://goo.gl/forms/ZkvKMkiCepNccpXp2

WHAT IS A GARDEN PARTY?

The Garden Party follows from the likes of Newnham and Murray Edwards by providing a festive themed daytime event, tailored for a smaller college. Lucy has a spectacular reputation for events at the moment, not least for our bops (which currently have the highest level of measurable interest we've seen compared to any other college).

WHAT IS THE JOB OF THE GARDEN PARTY COMMITTEE?

It is the job of the Garden Party Committee to build on this momentum and create a spectacular post-exams experience. See full role descriptions in the attached document.

WHY SHOULD I APPLY TO JOIN THE COMMITTEE?

There are multiple reasons to join. These include:

• New friends and a social group in college
• CV points
• Leadership experience and developing specific skill-sets, depending on your role - everything from strategic pricing of tickets, to music and food choices, to teamwork and delegation
• Engineering Lucy's reputation to be even better and helping to showcase our college (bringing back to the community)
• New contacts around Cambridge through collaborations and sponsorship etc.
• Of course, attending the garden party for free

WHAT ROLES ARE AVAILABLE ON THE COMMITTEE?

President

You'll be the director of it all, keeping the sub-teams on track and developing a coherent vision for the garden party. With a full committee, the president is responsible for leading a total of 10 people. Key skills: strategic thinking, visionary/ambitious, enjoys managing people, time management, willing to do admin work

Treasurer

Keeping on top of the finances is essential for any big event. The treasurer allocates a budget and works closely with sponsorship to secure funds for a successful event. Key skills: enjoys organising information, numerical thinking, detail-orientated, willing to do admin work

Marketing/Communications (Lead or Officer)

Responsible for communicating the unique benefits of a Lucy event as compared to other May Week events, creating hype and building on our reputation as a college. Key skills: strong written English, creative thinking, design-orientated, research-orientated (e.g. making analyses of competitors), insight into social media + student newspapers + other possible communications platforms

Sponsorship

Responsible for securing funds and freebies for the party. This role will be busy from the very beginning since companies often decide on their budgets early on. Key skills: smooth talker/people person, willing to make cold phone calls, persuasive, determined, likes to get started right away

Food Officer / Drink / Music Officer

Responsible for brainstorming and ordering food/drinks/music for the party in line with the theme. Liaises with sponsorship and communications to make sure the committee as a whole gets the biggest bang for their buck. Key skills: research-orientated (e.g. looking for and evaluating past may balls/garden parties), smooth talker/people person, willing to make cold phone calls, team player

Decorations (Lead or Officer)

Decorations is key to any successful event - it creates the very first impression that guests are met with and adds crucial value. The decorations team is responsible for brainstorming, visualising, planning, ordering and setting up decorations according to that year's theme. Key skills: creative thinking, crafts-y, visual and design-orientated, visionary/ambitious

Entertainment Officer

Responsible for organising activities during the event, such as merry-go-rounds and other fun things that the guests can engage in. Key skills: creative thinking, research-orientated (e.g. looking into previous garden parties/may balls for inspiration and evaluation)

WHAT IS THE TIME COMMITMENT?

This will be different at different times leading up to the event, and different for different teams. You're expected to spend a few hours a week at least on average, but as always some weeks will be nothing and others will be lots. You will be guided by the committee president on what's required. As always, the main thing is just to get the job done. You will be expected to start working immediately, including some work over the Christmas holidays.

HOW DO I APPLY?

Make your application by filling in this form: https://goo.gl/forms/ZkvKMkiCepNccpXp2 You may then be asked to a short interview, after which a final committee will be put together.

WHEN IS THE APPLICATION DEADLINE?

The deadline is Wednesday the 13th of December at 11:59pm (midnight).